pleks
Founding-agent cohort now open — seven seats remaining
Pleks · Western Cape, ZAClaim a seat →
POPIA · RHA · CPA · EAAB — by default

Rent collected. Landlords paid. Deposits returned on the day.

Pleks runs the boring half of South African property management — on the legal timetable, in the legal language, with the paperwork already filed before the question gets asked.

Built across all three sides of the cycle: leases drafted and arrears chased on one side, contractor schedules and HOA approvals on the second, the rent roll and the trust account on the third.

Start free — 1 unitBook a demoOr see what it produces
R 0
Client money Pleks ever holds
14 / 21
Day deposit clock, tracked automatically
Full cycle
Legal, development, management. Hands on each.
Why Pleks

Two things the others don't do. We built the product around them.

Every other claim on this page — the automation, the statements, the rent collection — falls out of getting these two right. Everything else is table stakes.

01 · RECORDS · KEPT

When the question gets asked, the answer is already on file.

Inspections remember when and where they were taken. The deposit clock tracks its own deadline. Every credit check is tied to the consent that allowed it. Every letter, every signed lease, every change to a unit is filed in the order it happened — and exported in one click when a Tribunal, an attorney, or a new staff member needs to see it.

AInspections that hold up. Photos carry their own time and address. A tenant can't argue the date when the camera knows it.
BDeposit clock, built in. 14 days no claim, 21 days with one. Every deduction itemised; wear-and-tear separated from damage so you're never deducting what you shouldn't.
CConsent on file before every credit check. No "we never agreed to that" three months later. POPIA-compliant by default — not after you've trained your staff for an afternoon.
DOne file per tenant. One file per unit. Whoever handled it, whatever month it was — it's all in the same place, in the order it happened.
EArrears letters drafted for you. Reviewed by you before they leave. Tone steps up by stage — reminder, demand, pre-Tribunal — so the right letter goes out at the right time.
02 SCREENING · ECONOMICS

Applicants pay. You get a FitScore, not a 40-page credit report.

Applicants submit their details, consent, and pay for their own credit check directly. We run the bureau, ID, and deeds checks and hand you a single decision-ready number with a plain-English rationale attached. You don't pay for a check that goes nowhere. You don't read a credit report at 9pm on a Sunday.

AApplicants pay, not you. Joint applications billed once. The check happens before they take up an afternoon of your time.
BFitScore 0–100. One number combining credit history, affordability, tenancy references, and ID integrity — with each component shown separately so you can see what tipped the score.
CEvery applicant shown, every time. Low scores aren't filtered out. The decision is yours to make — and the record proves it was yours.
D30% affordability rule flagged automatically. No guessing what "marginal" means when income-to-rent gets close to the line.
EShortlist to signed lease — no re-typing. Accept an applicant and the debit order mandate, lease draft, and move-in inspection are queued for you.
The work

What Pleks puts on the page.

Most rental software sells screenshots. The artefact below is what your landlords, the Tribunal, and your accountant actually see.

Landlord statement · October 2026

Mrs. A. van Zyl

17 Loop Street, Bo-Kaap, Cape Town, 8001 · Unit A (2B/1B) · Tenant: N. Dlamini
ref · STMT-2026-10-A0417 · rent_roll R 13,500.00
Rox & Co Property ManagementPPRA FFC 2026 · 2025-0041
Trust acc · ABSA 407 889 1204
Statement issued · 02 Nov 2026
Opening balance
R 0.00
Receipts
R 13,500.00
Fees & disbursements
−R 1,687.50
Payable to you
R 11,812.50
DateDescriptionReferenceDebitCreditBalance
01 OctOpening balance———0.00
02 OctRent received — debit orderrentDO-M2431-10—13,500.0013,500.00
02 OctManagement fee (10%)feeFEE-0417-101,350.00—12,150.00
14 OctGeyser element — plumber invoicemaintMX-8821287.50—11,862.50
14 OctVAT on feevatVAT-0417-1050.00—11,812.50
31 OctPayable to landlord — pending EFTPAY-0417-10——11,812.50
● Trust reconciled 31 Oct 23:59 · ΔR0.00
doc_hash · 0x 9b7c 2e01 4a3f · signed by Pleks
audit entries #4780–#4811 · exportable · Nov 2026
The Pleks Charter

Your data is yours. Your landlord's money is theirs. We're just the filing cabinet — and it opens from both sides.

8 commitments we've put in writing, not in marketing copy. Every one exists because the alternative has bitten someone in this industry. Every one is enforceable — by you, by your tenants, by the Information Regulator.

  1. §01 · TRUST MONEYN° 01 / 08
    ACCOUNTAMOUNTDIRTENANT TRUST ACCR 1 247 350INLANDLORD PAYOUTR 1 184 982OUTPLEKS & CO ACCR 0.00ALWAYS

    We never hold your landlord's money.

    Client funds stay in your Section 54 trust account, at your own bank, under your own FFC. Pleks has no outbound payment rail — and can't grow one without a total architectural rewrite. We didn't just write a policy; we removed the pipes.

    Enforced at 4 layers
  2. §02 · TENANT DATAN° 02 / 08
    TENANT BANKAGENCY TRUSTPLEKS · READS ONLY

    We never hold your tenant's bank details either.

    Rent moves tenant-bank to your-bank on a mandate their bank holds against yours. We observe the reconciliation — we don't run the rail.

    No inbound rail
  3. §03 · PORTABILITYN° 03 / 08
    ✓leases.pdf142 files✓inspections.zip1 839 photos✓audit.json7yr · 40 812 rowsSHA-256 · 0x7a2f3c…c4e1

    You can leave any month. We'll help you pack.

    Full export on demand. Every lease, inspection photo, statement, mandate, audit entry. Signed and hashed.

    PDF + JSON + ZIP
  4. §04 · ACCESS CONTINUITYN° 04 / 08
    PAIDDATA · OPEN/OVERDUEDATA · OPEN

    Overdue doesn't lock you out.

    If we ever need to chase you for an invoice, we'll chase the invoice. Nobody's rent roll becomes the collateral.

    In every Operator agreement
  5. §05 · RIGHT TO BE FORGOTTENN° 05 / 08
    D 0REQUESTD 14CARVE-OUTSD 30ERASEDFICA · PPRA · TRIBUNAL HOLDS

    Your tenant's erasure request actually works.

    30 days. Carve-outs (FICA 5y, PPRA, Tribunal holds) disclosed before they submit, not after. No silent retention.

    Retention-aware cascade
  6. §06 · NO TRACKINGN° 06 / 08
    MixpanelAmplitudeGA4HotjarSegmentFullStoryTOTAL · 0analytics vendors deployed

    You're not a dataset. Your tenants aren't either.

    Our AI provider operates under a zero-data-retention policy. No product-analytics vendors deployed. Deliberately, not accidentally.

    AI zero-retention · zero analytics
  7. §07 · AGENCY ISOLATIONN° 07 / 08
    72AGENCY A×81AGENCY BSAME APPLICANT · SCORED FRESH · EACH MANDATE

    One agency's rejection doesn't become another agency's blacklist.

    FitScore evaluates each applicant on their own declared evidence — credit, affordability, references, ID integrity. Outcomes don't pool across agencies; another agency's history doesn't reach yours.

    Zero cross-org aggregation
  8. §08 · BREACH POSTUREN° 08 / 08
    INITIAL ASSESSMENT1business day · our target

    If something goes wrong, your agency hears immediately.

    POPIA s21 requires it. Our internal target: an initial assessment within one business day of an alert. A written post-mortem is shared with every affected agency. Incident escalation path always surfaced.

    POPIA s21(2) · immediately
  9. § FULL REGISTER
    A1Lease execution5yA2Trust reconciliation7yB5FitScore generation12m… 35 more →

    Every line of it. On the public record.

    38 processing activities. Who, why, how long, on what legal basis. Most companies keep this internal. We publish it.

    v2.6.0 · 2026-05-01Read the register →
WHO BUILT THIS · HOW IT CAME TO BE

The product I kept wishing existed.

Pleks didn't start as a software project. It started as twenty years of working inside regulated industries — legal practice, property development, rental management — and watching the same gap go unfilled by every tool that was supposed to fill it. The platforms that existed automated the easy thirty per cent of the work and abandoned the regulated seventy per cent where the work actually lives. So I built what was missing.

LEGAL2004 — 2014

A decade inside legal practice.

Two law firms, one custom-built case-management system. The years where the discipline of paperwork-that-holds-up settled in — every contract dated, every change captured, every file ready when someone needed it.

Where the audit-trail discipline came from

DEV2014 — 2020

Property development from the ground up.

Mixed-use developments, commercial complexes, retail builds. The years where contractor management, scheme governance, and the realities of getting a building out of the ground replaced theoretical legal work.

Where the contractor-side knowledge came from

MGMT2020 — 2024

Active rental portfolio management.

Reports. Tenant comms. Move-ins, move-outs. Deposit reconciliations. The day-to-day work where most of the existing software fell short — and where the gap that became Pleks first got named.

Where the day-to-day pain came from

IDEA2024

The product the market wasn't building.

Started sketching Pleks as the alternative — not another listing portal, not another lightweight rent-collector. The system the incumbents had skipped, built for the regulated 70% where the work actually lives.

Where the spec for Pleks was written

BUILD2025

Eighteen months of building, with the founding agencies in the room.

Every workflow rebuilt from the practitioner's side of the desk, against real production data from agencies who'd agreed to be early. Their bug reports shaped the product more than any roadmap document.

Where the soft-beta cohort joined

NOW2026

Public release.

Founding-agent cohort opens. Cape Town, Johannesburg, Durban — the cities where the team that tested it actually works.

v2026.1 · 2026-05-01

Stéan BouwerFounder, PleksWestern Cape · Twenty years building software for regulated work
Pricing

One fee. Written on the wall. No per-user, per-check, per-SMS tax.

Priced per active lease, not per address or per seat. Vacancies cost you nothing. Your bill on the 1st is the bill on the 1st — and if it ever changes, you know 30 days before it does.

Owner · freeManaging your own rental? Pleks is free for a single lease, forever. No card, no trial clock.Start as an owner →
I manage
active leases today.→ Pick a tier below, or type a number.
Steward

Solo practitioners just holding their own book.

Up to 15 active leases
R699/mo
That's roughly R47 per lease at cap
Start as Steward →
Growth

Building a book, two pairs of hands, one landlord at a time.

Up to 30 active leases
R1,199/mo
That's roughly R40 per lease at cap
Start as Growth →
Portfolio

A small agency running a real portfolio, with a trust account that reconciles nightly.

Up to 75 active leases
R2,599/mo
That's roughly R35 per lease at cap
Start as Portfolio →
Firm

Established firms with a principal and multiple agents.

Up to 150 active leases
R4,499/mo
That's roughly R30 per lease at cap
Start as Firm →
Beyond 150

More than 150 active leases? The pricing bends for you too — that's a conversation, not a form.

Custom · Bespoke
Let's talk
One call · ZA hours
Email the founder →
No cliff

Pleks watches your active-lease count quietly in the background. When you cross a tier limit, we email you and your accountant 30 days before your plan changes — with the new monthly amount and the date it kicks in. You can always switch back. Nothing auto-upgrades without notice. The line item on your bank statement is the line item on your bank statement — until you tell us otherwise.

Included in every paid tierNo add-ons · No per-use fees
✓Trust account reconciliation
✓Applicant FitScore · unlimited
✓Landlord portal + monthly statements
✓Inspection app · iOS + Android
✓E-signature on every lease
✓WhatsApp + SMS reminders
✓Debit-order rent collection
✓Tenant application portal
✓Contractor + work-order portal
✓Arrears automation + letter pack
✓AI-drafted Tribunal bundle
✓Immutable audit log · 7 yr retention
✓Onboarding + data migration
✓POPIA consent + DSAR tooling
✓Accounting export · Xero + Sage
✓Support · ZA business hours
A quick audit

Where your current software bill goes.

SA rental platforms · Nov 2026
Line itemIndustry standardPleks
Platform · per-user feeR400.00R800.00per user / moIncludedwhole team, no per-user fee
Credit & background checksR70.00R200.00per applicantApplicant paysnever lands on your account
SMS & WhatsApp notificationsR0.35R0.60per message · meteredIncludedunlimited tenant comms
Trust-account moduleR300.00R600.00/ mo · add-onIncludedreconciles nightly, no extra cost
Inspection appR250.00R400.00/ mo · add-onIncludediOS + Android, offline-capable
E-signatureR15.00R45.00per lease signedIncludedevery lease, every addendum
Bank-feed / accounting integrationR200.00R350.00/ moIncludedXero + Sage export
Onboarding & data migrationR3,500.00R8,000.00once-offFreewe do the import for you
AI-drafted Tribunal bundleNot offered · manualIncludedevery dispute, court-ready
Your software bill on the 1stAssembled from 4–6 line items · variable each monthOne number. Known 30 days ahead of any change.

If Pleks costs you more per month than what you're paying today, I want to know. I'll get on a call, walk the numbers with you, and if the maths doesn't land I'll tell you so myself — no form, no SDR.

Get in touch →

In exchange for being first, I'll ask for a thirty-minute call a month while we're still in the first year — because that's how you get software written by someone who's actually listening.

03 / 10 claimed · Joburg, Cape Town, Durban